March 30, 2017 | Ray Tellis, Open Access Operations and Research Manager & Rebecca Evans, Open Access Coordinator

Open Access for editors


Why should I care about Open Access?

Over the last few years, Open Access (OA) has become a scholarly norm, with more and more research funders, like the Bill & Melinda Gates Foundation, announcing OA policies. According to ROARMAP, there are now over 769 OA policies worldwide.
As of March 2017, more than 54,000 open access articles are available on Taylor & Francis Online. We now publish over 140 fully Open Access journals, and over 96% of our subscription journals have an OA option, Open Select  – nearly 70% of these journals have published at least one open access article. You can see if your journal has published any open access articles by clicking the “Open Access articles” link in the ‘Explore’ section on the journal homepage. Just look for the orange padlock!

Explore OA articles

Open Access articles can be read and cited by anyone, and have the potential to reach beyond academia; they can be easily accessed by people outside your research field, and outside the scholarly community, raising the profile of your journal.

If you’re curious about OA, or finding that you’re getting more queries from authors, or fellow editors, then this introduction will give you the basic information you need to understand OA, and how it applies to your journal.

 

What is Open Access?

Open Access means making articles openly available for others to use. At Taylor & Francis, we talk about two kinds of Open Access: Gold Open Access and Green Open Access. Gold Open Access is when the final Version of Record version of the article is made available to anyone, anywhere on Taylor & Francis Online immediately on publication, using a Creative Commons licence, which makes it clear to readers how they can reuse the work. Green open access is when an author makes a version of their article available on another website, like their institutional repository. Don’t worry if you’re not familiar with some of these terms (OA is awash with jargon), simply read on to learn more.

 

Gold Open Access

 

What is Gold Open Access?

Gold Open Access is the publication of the final article (Version of Record), making it openly available online in perpetuity, with limited or no restrictions on reuse. There is often an article publishing charge linked to this option, paid for by authors, their institution, or funder.

 

Why do authors choose to publish Open Access?

In a post on our Author Services website earlier this year, Prof. Jonathan Edwards provided some insight into the importance of publishing his article on an OA basis:

‘Open Access was of particular importance to us as authors because the review dealt with the research scene for a common medical condition and was intended to be of interest both to academic colleagues and to patients and carers keen to have a detailed understanding of the science.

So in many ways, Open Access can be seen to facilitate readership and use of work, increasing their impact, something that 65% of respondents in our 2014 Open Access Survey agreed with.

 

Complying with funders

Some research funders, like the Wellcome Trust and the Bill and Melinda Gates Foundation, require that any publications arising from their funded work are published Gold Open Access. If your journal is part of our Open Select program, then authors with funding from these bodies will be able to publish with you.

Additionally, some research funders, like the European Commission through its Horizon2020 programme allow researchers to pay OA article publishing charges from their research grants, or reimburse the charges, on an optional basis. In these instances, authors may choose to publish their work gold open access; by supporting this choice, the Open Select programme makes our journals more attractive to authors.

You can find an overview of major research funders’ Gold Open Access policies on our author services site, or view comprehensive details by using the SHERPA/JULIET service.

 

Creative commons

Our Open Select journals offer authors the choice between two Creative Commons license, which they can apply to their work. These licenses define what other people may do with the work when it has been published. They don’t replace copyright – authors retain the copyright in their work, but relinquish some of their rights to increase the usability of their work. Attribution is a core principle underlying these licences - if work is reused, then the author of the original work must be credited.

The licenses we offer for Open Select are Creative Commons Attribution-NonCommercial-NoDerivatives (CC BY-NC-ND) and Creative Commons Attribution (CC BY). Some Open Select journals also offer Creative Commons Attribution-NonCommercial (CC BY-NC).

Our fully Open journals offer authors a choice between CC BY and CC BY-NC.

The names of the licenses basically describe what rights the author has granted others. Under a CC BY-NC-ND license, you may use a work in any way you like, provided it is kept complete (NoDerivatives), you don’t make money of it (NonCommercial), and you identify the original author (Attribution). Under a CC BY license, you can do whatever you want with a work, provided you identify and credit the original author.

You can read more about these licences on the Creative Commons site on our Author Services website.

 

Article publishing charges

The standard Open Access article publishing charge (APC) in our Open Select journals is $2,950 USD / £1,788 GDBP / €2,150 EUR. This price applies to the vast majority of our Open Select titles, although there is a small number of journals engaged in pilot schemes where the APC differs from our standard rate.

Journals in our fully OA Open portfolio have APCs ranging  from $0 to $1,750, as they have a lower cost base than their hybrid counterparts, being mostly online only, and are priced according to their market and subject area.

 

Memberships

In addition to research funders covering article publishing charges, many institutions, particularly in the UK, have funds available for article publishing charges. Authors based at an institution which has signed up to a prepayment membership may be eligible to have their article publishing charge paid from the prepayment account, should they choose to publish their work on a Gold Open Access basis. Authors should contact their library’s OA team to see if they are eligible. Click here to view a complete list of members.

We are also partnering with funders and institutions around the world to help researchers publishing on a Gold Open Access basis in their chosen journals. These agreements can be that individual authors benefit from much-reduced APCs, or that they are able to publish OA  at no cost to themselves. To see details of the current agreements, please visit the OA agreements section of our Author Services site.

 

Green Open Access

 

What is Green Open Access?

Green Open Access is also commonly referred to as “self-archiving”, and is when an author uploads a version of their work to another website, usually an institutional repository (a searchable website that hosts many articles or other research outputs). Our Author Services explains in detail the guidelines we ask our authors to follow when sharing their work. Two key things to understand when talking about Green Open Access are article versions and embargo periods, explained below.

 

Article versions

At Taylor & Francis we use terminology recommended by the National Information Standards Organization (NISO) when talking about article versions.

 

Author’s Original

Any version of a journal article that is considered by the author to be of sufficient quality to be submitted for formal peer review by a second party. The author accepts full responsibility for the article. May have a version number or date stamp. Content and layout as set out by the author.

Accepted Manuscript

The version of a journal article that has been accepted for publication in a journal. A second party (the “publisher”—see “Version of Record” below for definition) takes permanent responsibility for the article. Content and layout follow publisher’s submission requirements.

Version of Record

A fixed version of a journal article that has been made available by any organization that acts as a publisher by formally and exclusively declaring the article “published”. This includes any “early release” article that is formally identified as being published even before the compilation of a volume issue and assignment of associated metadata, as long as it is citable via some permanent identifier(s). This does not include any “early release” article that has not yet been “fixed” by processes that are still to be applied, such as copy-editing, proof corrections, layout, and typesetting.

 

Embargo periods

An embargo period is the amount of time we ask authors to wait before making a version of their work available on a certain platform. We ask that authors respect these embargo periods to ensure the sustainability of our journals. Embargo periods for individual journals can be viewed on our journal finder on Author Services.

 

Complying with funders

Many research funders, from the US National Institutes of Health, to the Indian Department of Biotechnology require their funded researchers to make their work available on a Green Open Access basis. In the UK, authors are strongly encouraged by their institutions to make their work available on a Green Open Access basis, in order for it be eligible for the Research Excellence Framework (REF) assessment – you can find out more about this in a previous Editor Resources post.

You can find an overview of major research funders’ Open Access policies on Author Services, or view comprehensive details by using the SHERPA/JULIET service.

 

Where to go for more information

Published: March 30, 2017 | Author: Ray Tellis, Open Access Operations and Research Manager & Rebecca Evans, Open Access Coordinator | Category: Front page, Open Access (OA) | Tagged with: