From the 10th July, ScholarOne Manuscripts (S1M) will be rolling out their new release – v4.21. The sole feature of this release is centred around the new User interface (UI) that reviewers will use. We are keen to provide our editors with some insight into this new element of your S1M sites before you see the change across the system:
- S1M has described this improvement as ‘new and cleaner’.
- The UI ‘provides consistency with the submissions Centre that greatly improves legibility and understanding’.
- This improvement is further complemented by how reviewers can view their invitations, proof and review manuscripts and upload their files.
- Furthermore, there is the addition of auto-saving, which will undoubtedly improve reviewer satisfaction, as the issue of reviews not saving periodically has been a continuing concern for many users.
The proceeding article outlines the key features within the new release. If you are an editor and you have questions about the release, you should get in touch with your Electronic Editorial contact here at Taylor & Francis.
Each queue on the ‘Review Dashboard’ will be tailored to each individual reviewer’s tasks. The new dashboard is designed to organise the workload of the reviewer (Fig. 1). All actions can be taken in the left-hand side, including ‘continuing to review’, ability to view the abstract and proof, and contact journal.
There is also a series of new alerts that have been added to the Review Dashboard Queues, which highlights due dates and new invitations. The alerts are as follows:
Moreover, there is a new page that lists and retains previously reviewed manuscripts. Reviewers will be able to access all the key information associated with the manuscript – abstract, decision letter and the response to the decision letter. This can all be viewed through the Action dropdown (Fig. 3).
There is now a modal feature to contact the journal. This can be accessed via the ‘contact journal’ link. The increased use of links is a common theme throughout the new feature. This is also evident in the legacy instructions:
New review form
One of the most common requests that reappeared throughout the developmental stages of this release was the desire to have the review form and proof side-by-side on the screen. Version 4.21 will, by default, automatically show the proof on the left-hand side. Users will also have the option to switch between PDF and HTML versions. This is one of three tabs that can be found at the top of the screen. The other two, files and details (Fig. 5), offer the reviewer the convenient opportunity to move between the different screens, if the review requires the navigation between the two.
The same principle also applies to the new instructions tab. Rather than having them at the top of the review form as before, the new tab offers more room on the proof page for the review tasks.
As well as this, there have been several other additions to the review form that will enhance the reviewer’s experience, including notifications once an action has been taken, a drag and drop area for files to be uploaded (a maximum of ten at any given time) and an auto save function (enabled every 30 seconds).
Review form (AKA Score Sheet)
One of the most commonly occurring feedback requests S1M has received, regarding the review form, is where the form appears. There has been a discernible number users that have asked S1M to move the review form to the ‘first page’. With this new release, it will now be seen side-by-side the PDF proof tab. The following alerts will appear in the top right hand corner of the review form:
Alongside this, there will be a blue bar at the top of the screen that will prominently display the due date and the ‘Contact Journal’ modal. The Manuscript ID and title will also be displayed before the questions. Both the custom questions and the standard questions will be given the new UI colour palette that was introduced when the author submission centre was updated. This also applies to ‘Comments to Editor and Author’ boxes; a table will no longer be used. The following images are an example of this:
Attach files and drag and drop
As previously mentioned, there will be a new drag and drop function in the new release. In addition to this, there will also be an auto-save function – noted below – that will save the review every 30 seconds. Reviewers can still manually save reviews, but this has also been complemented by the ‘Save & Print’ button, which can also been found below:
The final point concerns itself with the drag and drop function. The most pertinent aspect of this feature is that a maximum of ten files can be dropped at any one time. Prior to these files being uploaded, they must meet the standard criteria and the Reviewer must answer the required question of who the file is intended for. Reviewers can either click on the drop zone or drop files from their computer, which is outlined below: