September 15, 2017 | Tom Murden , Electronic Editorial Systems Coordinator

How to report on your journal’s data using ScholarOne Manuscripts


The primary function of ScholarOne Manuscripts (S1M) is to host and facilitate your journal’s peer review activity. All activity, from the start of the submission process to the point at which an editor makes a decision on a manuscript, is recorded within the system. This function is imperative to upholding the practice of peer review – both for transparency, and for the keeping an account of everyone’s activity within in the system and with the manuscripts they are associated with. But did you know this information can be used beyond the life-cycle of a paper?

S1M also has the capacity to generate a wide range of reports, based on the information retained by the system.  At Taylor & Francis, we, the publisher, use this function as a way of generating data for a myriad of different reasons. In this article, we show you how you can do the same to learn more about your journal’s performance.

Although there are lots of different reports you can generate using the system, there are essentially only two methods that need to be adhered to obtain any data you may need. You can either generate data by running pre-built reports, or you can build your own. Below you will a find a step by step guide of how to do this using both methods.

Note: for the purposes of this article, the reports that have been shown here are based on submission statistics.

 

Editorial Office (admin) access

You can only generate reports if you have Admin access, which is sometimes referred to as Editorial Office access. If you have been asked to run a report and you do not have this access, please get in touch with the journal’s Editor-in-Chief and/or the Editorial Assistant.

If you already have admin access, you can navigate to the report section, which can be found towards the bottom of the page:

 

Manuscripts Received

There are two areas where the same report can be run. The first tends to offer most of the statistics editors need to see, offering the following statistics, which is further complimented by the ‘At-a-glance Statistics’ found at the bottom of the grid:

‘The Manuscripts Received report shows the counts of original and revised papers for all manuscripts grouped by manuscript type, country of submitting author, assigned editor, and month of submission. Detailed information is provided about each manuscript. Users can limit report results by submission date’.

 

Manuscripts Received (Detailed)

The second link referring to detailed statistics does go beyond this and is particularly useful if you want to break these statistics down into specific areas: namely, selection criteria and groups characteristics by manuscript information.

This process also has the capacity to generate charts alongside the reports.

 

Running a report

If you have never run a report through ScholarOne, and you do have admin access within in your ScholarOne site, this would be a good time to run one or two reports yourself.

A good idea would be to run two reports – one with submission figures and one from any of the subsections included in the first photo.

 

Building a report

Once you have had a go for yourself with the pre-built reports, you could always look at the ‘build your own’ features found in each section, which is the second method mentioned at the start of the piece.

Building your own reports will allow you to handpick the information you would like to extract from the system, creating a genuinely unique report based on your own specification. It is a particularly useful tool, but users should be mindful that it can take a lot of time to pull everything together, so it is always useful to see if the information you need can be generated by any of the pre-built reports.

Note: It’s important to remember that the information you are generating has absolutely no impact on how the site is currently operating, so don’t be afraid to play around with any of the features found in the report center.

 


Users should be mindful that they can always seek assistance if they run into any issues, or they cannot locate any of the information they are looking to obtain. The PRS Helpdesk (PRSHelp@tandf.co.uk) is on hand to help you with any requests or queries you have around building and running reports.

Published: September 15, 2017 | Author: Tom Murden , Electronic Editorial Systems Coordinator | Category: Front page, Information and support, Peer review | Tagged with: