April 19, 2017 | Katie Spencer, Production Integration Team Leader

Ensuring a smooth transition: meet the T&F production integration team


Integration production team

Part of the wider Taylor & Francis journals production department, the integration team are responsible for setting up brand new journals on our production systems and workflows and transitioning existing journals that were previously published elsewhere. One of our missions is to support academic editors through the transition period to ensure a seamless set-up and handover. Journals will typically stay in the integration team for around 12 months, before they are transitioned to a regular production team once the journal is fully set-up and running smoothly.

Since its formation in June 2015, the integration team have set-up 168 journals, including portfolios of journals from Maney Publishing and Co-Action Publishing. In this post, we are delighted to share case studies from two of these journals, focusing on streamlining workflows and swift set-up and prompt publication, including some valued feedback from our society partners and editors.

 

Case study: swift set-up and prompt publication

With speed being an important factor in journal publication, the integration team will expedite the steps required to set up a journal in order to start working on content as early as possible.

In July 2016, the team embarked on an exciting new take-on, Clinical Lipidology, for which quick publication of the introductory Editorial would be a key part of getting the message out to potential authors. Initial contact was made with the journal editors in early July, and key information was gathered quickly via our easy-to-use welcome pack. Thanks to our streamlined set-up process, involving automated creation of ‘Instructions for Authors’ and journal style guides, we were then able to start work on the Editorial in late July, and proceed to online publication within 4 weeks.

The integration team aims to fully set journals up on our systems and workflows within 6 weeks of initial contact, so that we are ready and waiting whenever the first manuscripts are received.

 

Case study: streamlining workflows

In July 2015, we took on a leading American Southwest Archaeology journal, KIVA: Journal of Southwestern Anthropology and History, published on behalf of the Arizona Archaeological and Historical Society. The journal had experienced significant publication delays prior to arriving with us, and therefore a main objective was to streamline the workflow and start publishing issues within the journal’s official cover months by the end of 2016.

Using our efficient production systems and workflows, we set realistic deadlines for the editors and authors, and clearly defined turnaround times for all external vendors. Copyediting and typesetting is now completed within 5 working days, meaning we can process individual articles in an average of 4-6 weeks. Through processing individual articles more quickly, we were able to publish the September 2016 issue within its cover month, and within 4 weeks of receiving the final copy.

The journal editors and society were extremely happy with the transformation – in their own words:

 

“With previous publishers, catching up to a lapsed schedule was made harder by the fact that they had defined a minimum of a 14-16 week processes between ms. submission to the production office and publication, with T&F it has been substantially shorter, providing the flexibility we needed to get back on track. Further, other publishers would only work on a single issue of the journal at a time…

I wish every transition I've been through had gone as well as this one with T&F's Production team.”

Publications Co-Chair for the Arizona Archeological and Historical Society

 

The transition was actually really easy and came at a time when I was getting very frustrated with the slowness and red tape involved with working with [our previous publishing partner]. Working with [our Production Editor] has been fantastic because he is such a steady presence for all aspects of the process once I take mss. through peer review, revision, and acceptance.”

Editor-in-Chief for KIVA

 
By streamlining the production workflow and reducing processing time, we have succeeding in bringing issue publication back on track for KIVA. The journal also now benefits from publication of articles in the 'Latest Articles' section of Taylor & Francis Online, allowing new knowledge to be made available to researchers in the shortest possible time, and to be cited immediately using a DOI.


At Taylor & Francis we take the time to consider what is important for a journal and its stakeholders. Whether this is speed of publication, ease of set-up, quality of final product, or all of the above, the production integration team adopts the best approach for this journal. For more information on the team, please reach out to your main contact within the production department.

Published: April 19, 2017 | Author: Katie Spencer, Production Integration Team Leader | Category: Front page, Managing my journal, News and ideas | Tagged with: